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2021 Elections

Thank you to all the teams that have been busy this year in getting the SAIMC to the place in industry it is today.

I would like to highlight some processes and procedures for the upcoming AGM’s.

The Operations Manual is quite clear how the AGM’s will / should function:

  1. Board: The directors shall hold office until such time as they become disqualified in terms of Article 19, and otherwise for a period of 2 (two) years whereupon they may stand for the re-election by the members – Source: Our Memorandum of Incorporation registered with CIPC
    1. Therefore there is no need to choose new Board Members.
    2. Should we choose to elect new Board Members, keep in mind that the majority of Board Members needs to be registered with ECSA in order for the SAIMC to remain a ECSA Voluntary Association
  2. Branches: Each branch elects a General Manager
    1. The General Manager shall be elected by the Committee from the members of the current Committee before the next EXCO AGM.
    2. It is preferred that the Assistant Manager take over as Manager to ensure continuity.
    3. A year of office shall be the period between two successive Annual General Meetings of the SAIMC;
    4. Office bearers shall hold office for up to a maximum of five years unless circumstances demands an exception. In this case the exception and the reasons will be reported to the Board.
  3. Advisory Councils:
    1. A Chair shall be appointed from the representatives of the specific Advisory Council.  Should more than one person be nominated for the office of Chairman a ballot or proxy, properly signed, will be held with each representative of the  Council having one vote.
    2. Voting can also be done via electronic means
    3. The Chair shall be elected by the Committee before the next AGM.
    4. It is preferred that the Vice Chair take over as Chair to ensure continuity.
    5. The term of Office of the Chair shall be decided by the Council but shall preferably not exceed two years.
  4. CEO: The Board will elect a CEO for the next term.
  5. CFO: At the final meeting of the year EXCO shall appoint a General Treasurer, and the incumbent General Treasurer shall be eligible for re-election.
  6. COO: This position is appointed by the CEO
  7. Marketing Manager: This position is appointed by the CEO
  8. PR Manager: This position is appointed by the CEO
  9. Voting
    1. Voting may take place in person or by any electronic means as determined by the CEO in case of SAIMC meetings or the Branch General Manager for any Branch meeting
    2. Voting can also be done via electronic means
    3. The following categories of membership do not have voting rights:
      1. Honorary Members
      2. Students (unless it is a student branch),
      3. Affiliated Members
  10. National Members
    1. National Members shall be allowed one vote each at Annual General Meetings of EXCO.
    2. Should the representative of the National Member be a member in his own right, this person will have an additional vote.
  11. Regional Members
    1. Regional Members shall be allowed one vote each at Annual General Meetings of the Branch.
    2. Should the representative of the Regional Member be a member in his own right, this person will have an additional vote at Branch and EXCO levels (2 votes at branch level and one vote on EXCO level).
  12. Students:
    1. Student members will only have voting rights within a Student Branch of the SAIMC.
    2. The Manager of the Student Branch will have voting rights in the committee meetings of the Branch it is situated in or where a branch is not available, at a place determined by EXCO.
  13. CEO
    1. The CEO will be a de-facto member of every meeting within the SAIMC
    2. The CEO will have a casting vote. Quorum
  14. BOARD:
    1. A quorum is three (3) Board Members
  15. BRANCH:
    1. At any Branch or Sub Branch meeting the quorum is six (6) members in good standing present, or represented by proxy ADVISORY COUNCIL: At any Council meeting the quorum is 50% +1 members in good standing present, or represented by proxy.
    2. When a member apologizes, the Chair will automatically have the proxy.
  16. No Quorum
    1. If, within thirty minutes from the time appointed for any meeting of the SAIMC (including a meeting of the Board), a quorum is not present in person or by proxy, the meeting shall be adjourned to the exact time fourteen days later.
    2. The notice of such meeting shall be given to members in writing, and at such adjourned meeting the members present shall form a quorum even if their number be less than the quorum stipulated in this Memorandum of Incorporation
    3. In all meetings except for Board meetings, the CEO may take the place of the Chair should a chair from the team not be available.

       

Kind regards / Vriendelike Groete

Johan Maartens Pr. Eng.

SAIMC Director and CEO

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